BOARD MINUTES

             AND MISC. LETTERS

             TO THE

MEMBERSHIP

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FRIENDS OF THE ARTS

Board Meeting – Minutes

10 March 2008

 

Location: Café at the Park

Attending:

       Susan Fishman-Tudor, President     Frank Gibson      Absent:     Hal Easton         MariLou Conner, Secretary           E. Roland Brown                Andrew Golden

       Chuck Sayon                           Sylvia Haywood                 Paul Dujua

 

Minutes:

The minutes of the last meeting were unanimously approved.

 

Committee Reports:

  1. Membership Committee – Frank (chair)

 

  1. Financial Committee – Chuck (chair)

 

Open Issues:                   

1.  Post-Production reports on Scrooge and The Fantasticks were tabled.

 

  1. Conflict of Interest Statement tabled until next meeting.

 

  1. Retreat

 

New Business:

  1. Next Meeting:  General Membership Meeting (sidebar), Tuesday, March 18, 6:30 P.M., Canton Restaurant.

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FRIENDS OF THE ARTS

Board Meeting – Minutes

4 February 2008

 

Location: MHS

Attending:

            Susan Fishman-Tudor, President              Frank Gibson              

            Paul Dujua, VP                                 Hal Easton

            MariLou Conner, Secretary                    Chuck Sayon

Absent:

            Andrew Golden, Treasurer                   E. Roland Brown         

 Minutes:

The minutes of the last meeting were unanimously approved.

 Committee Reports:

1.                                                                        Financial Committee Report – Chuck (chair)

·                                                                            Taxes for non-profit organizations are due 3/31.

·                                                                            Frank will get the forms for business license renewal.

2.                                                                        Membership Committee Report – Frank (chair)

·                                                                            Membership number now stands at approximately 150.

Open Issues:                                       

      1.  "The Fantasticks" Producer: Frank Gibson

·         Tickets and Advertising:  now on sale.  Board members were encouraged to sustain their efforts in this area.

·         Chuck will email reservation status to the board members each evening to keep us informed as to which tables are still available.

·         Reduced ticket prices for members of the Thespian Society has yet to be decided.

·         Brainstormed ideas for Cast Party.  Ideas include:  pool party; restaurant; bowling.  No decision was made.

2.   The Long Island Youth Orchestra performance tentatively set for this summer has been cancelled.

New Business:

      1.   Retreat /Strategic Planning

·         It was decided the directors would plan a retreat, scheduled for April 4 – 5, with the specific purpose of working on the development of a strategic plan to focus and guide Friends of the Arts.

·         It was decided that a questionnaire should be sent to the general membership to get input on considerations to be included in the strategic plan.

·         Board members are requested to submit 5 prospective questions for the general membership questionnaire by February 24.

·         Ad hoc committees were established to facilitate the development of the strategic plan for FOA:

o        Grants – Roland, Chuck, Frank

o        Retreat venue – Susan, MariLou

 Other:

     1.   The board [sent] a sympathy card to Ruthi Fruit.

 Next Meeting:

            Monday, March 10 at Café by the Park at 6:30 P.M.

 

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FRIENDS OF THE ARTS

Board Meeting – Minutes

15 January 2008

 

Location: Fishman-Tudor’s

Attending:

       Susan Fishman-Tudor, President     Frank Gibson             Absent: Chuck Sayon

       Paul Dujua, VP                         Harold Easton

       MariLou Conner, Secretary           E. Roland Brown         

       Andrew Golden, Treasurer

 

Minutes:

The minutes of the last meeting were unanimously approved.

 

Committee Reports:

  1. Membership Committee – Frank (chair)

 

Open Issues:                   

1.“The Fantasticks” Producer: Frank Gibson

 

New Business

 

1.  Board Vacancy

 

2.  KRNM

 

3.  Misc.

 

4.  Next Meeting:  Monday, 4 Feb 2008, 6 P.M., MHS.

 

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FRIENDS OF THE ARTS

Board Meeting – Minutes

5 December 2007

 

Location: Drama Dept., MHS

Attending:

         Susan Fishman-Tudor, President            Andrew Golden

          Harold Easton                                               Frank Gibson

          Angela Wheat                                     MariLou Conner

 

Committee Reports:

 

1.        Finance Committee – Chair: Chuck Sayon

          No report due to chair’s absence.

 

2.       Membership Committee – Chair: Frank Gibson

 

Open Issues:

                                               

”Scrooge”

 

     Producer’s Report – Producer:  Chuck Sayon

 

A reporter was scheduled to be at rehearsal on Friday evening to do an article for the Saipan Tribune.

     Public Service Announcements will also be made.

     For the Tu. – Thur. shows members of the Thespian Society may buy SRO tickets for $7.

 

Director’s Report – Director: Hal Easton:

 

          The show is on-schedule.

 

New Business

 

1.        The Fantasticks

 

This musical romance is tentatively scheduled around Valentine’s Day 2008 at the PIC.  The play is currently staffed as follows:

Producer:  MariLou Conner                            Musical Director: Paul Dujua

Director: Susan Fishman-Tudor                     Accompaniment: Ruthie Fruit & Assistant Director:  Roberta DeLeon-Guerrero                                      Will Dewitt

 

·         Auditions for the Fantasticks are scheduled for December 17-19 from 6 to 8 P.M. at MHS Drama Dept.

 

2.       The Long Island Orchestra

 

Chuck has the fax that he will distribute to board members for a tentative July 2008 performance.

 

3.       Citations

 

We were reminded that citations are to be included on printed materials for productions.

 

4.     Board Vacancy

 

Roland Brown has expressed an interest and willingness to fill the vacancy on the board.  The vote was unanimous in the affirmative.

 

Next Meeting:  Thursday, December 20, Café at the Park, 6:30 P.M.

 

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 You know you work in non-profit theatre if ..


...Your living room sofa spends more time on stage than you do.
...You have your own secret family recipe for stage blood.
...You've ever appeared on stage wearing your own clothes.
...You've ever driven around the back of stores looking for discards that can be used for set pieces.
...You can find a prop in the prop room that hasn't seen the light of day in ten years, but you don't know where your own vacuum cleaner is.
...You have a Frequent Shopper Card at the Salvation Army.
...You start buying your work clothes at Goodwill so you can buy
your costumes at the mall.
...You've ever taken time off your job to work on the show.
...You've worked your vacation time to coincide with tech week.
...You've ever cleaned a tuxedo with a magic marker.
... Your family is more than 50% of the staff
...You've ever appeared on stage in an outfit held together with hot glue.
...You name your son Samuel and tell him that his middle name is in honor of the French side of the family.
...You've ever appeared in a show where tech week is devoted to getting the running time under four and a half hours.
...You've ever appeared on stage in an English drawing room murder mystery where half the cast spoke with southern accents.
.... You think Neil Simon is a misunderstood genius.
...You've ever appeared in a show where the cast outnumbered the audience 2 to 1.
...You've ever gotten a part because you were the only one who
showed up for auditions.
.... You've ever gotten a part because you were the only male who showed
up for auditions.
...The audience recognizes you the minute you walk on stage because they saw you taking out the trash before the show.
...You've ever menaced/threatened anyone with a gun held together with electrical tape.
...You've ever had to haul a sofa off stage between scenes wearing an evening gown and heels.
...You've ever had to haul a sofa off stage between scenes wearing an evening gown and heels and you're a guy.
...You've ever played the father of someone your father's age.
...Your kids know your rehearsal schedule better than you do.
...Your kids know your lines better than you do.
...Your kids deliver your lines better than you do.
...You get home from rehearsal and have to go back to the theatre because you forgot your kids.
...You've ever appeared in a show where an actor leaned out through a window  without opening it first.
...You actually know the difference between Good Shakespeare and BAD Shakespeare, and have tried to explain the difference.
...You've ever had to play a drunk scene opposite someone who was really drunk.
...You've ever heard a director say, "Try not to bump into the furniture” and mean it.
...The lead vocalist complains that the music keeps changing tempos, but the fact is the music is on a tape/CD.
...You've ever appeared on stage with people you're related to.
...You've ever heard the head of the set construction crew say "Just paint it black -- no one will ever see it."
...You've appeared in a show featuring a flushing toilet sound
effect.
...The set designer has ever told you not to walk on the left half of
the stage because the floor's still wet -- five minutes before curtain.
...You've ever been told that the reason your director has no
eyebrows is because he/she handled special effects for the last show.
...You've ever said "Don't worry -- use the duct tape and if that doesn't work we'll just hot glue it."
...If you know more than 5 people who would TOTALLY UNDERSTAND THIS.

 

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